Posting Options

Overview

Options on this page control how transactions are posted to QuickBooks, and what information is contained in records posted to QuickBooks.

Options

Memos

In this section, you have the option of changing which memos are modified (those for the Invoice being paid, or the Payment Record being created for said invoice).

Additionally, you can change what information is included in the generated memo line, including Card Type & Last 4 Digits,  Memo (from Verosa Desktop),  Authorization # (returned by your gateway),  Name on Card, Invoice #(s) and Payment Reference #.

Invoices and Statement Charges

Here, you can change the Deposit To account for Payment Records created by Verosa Desktop. By default, these payments are placed in the default Undeposited Funds account - to change this, check the box, and select a different account from the list.

Don't see your account? Make sure the account is enabled in QuickBooks and click the blue refresh button next to the account list in Verosa Desktop.

Modifying these settings will require permissions to list the Chart of Accounts in QuickBooks, to acquire account numbers for each account in QuickBooks.

Unapplied Payments

Similar to above, you can change both the Deposit To account and the Accounts Receivable account for any payment not applied to an existing billable item in QuickBooks (unapplied payments require an AR account to reference).

Don't see your account? Make sure the account is enabled in QuickBooks and click the blue refresh button next to the account list in Verosa Desktop.

Reference # of payment in QuickBooks

All Payment Records in QuickBooks have the option to include a reference number, such that the record in QuickBooks can be correlated with the receipt/deposit for that particular transaction. By default, this is set to the authorization number from your gateway; however, it can also be set to the Transaction ID, PO#/Memo, or the Invoice #.